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REGULAR MEETING MINUTES | September 15, 2021

REGULAR MEETING

September 15, 2021


ACKLEY CITY COUNCIL met in regular session September 15, 2021 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Council members present: Judy Crawford, Chuy Flores, Joe Wessels, and Mike Abbas. Absent: Pat Hurt. Quorum present.


Abbas moved, Crawford seconded, to approve the September 15, 2021 Agenda as listed. Ayes-4. Motion carried.


Crawford moved, Flores seconded, to approve the Consent Agenda by one motion: a) August 11, 2021 Regular Meeting, as written. b) Bills approval, as listed. c) Place Reports on file: August 2021 Clerk Bank Reconciliation/Cash Report/Treasurer; August 2021 Clerk Budget; August 2021 Deputy Clerk Utility Billing Reconciliation; August 2021 Ambulance; August 2021 Fire; August 2021 Ackley Development; August 2021 Building/Admin Council Committee; and FY2021 Outstanding Obligations. Ayes-3, Nay-1. Motion carried. Councilman Wessels voiced his concern with Service Roofing being paid for the Municipal Building roof being done but that Service Roofing hadn’t done the equalization basin yet. Clerk Dennis to reach out to Service roofing for follow-up.


Crawford moved, Abbas seconded to open the public hearing at 7:09 p.m. to review the application for State Revolving Fund (SRF) loan to also include disclosing contents of the environmental and design for the Sanitary Sewer Phase II project (waste water treatment plant). Ayes-4. Motion carried. No comments or objections written or oral were received. Don Moore from CGA was in attendance and further explained the plans have been approved and the site survey was good. The project should be able to be complete in one building season with the installation of the Sager system. Abbas moved; Flores seconded to close the public hearing at 7:11 p.m. Ayes-4. Motion carried.


Paul Williams and Jess Schipper, on behalf of the Prairie Bridges park board, addressed the council regarding concerns with the newly adopted ATV/Golf cart ordinance. During Park Fest, they encountered some issues with campers and attendees being able to get their atv/carts inspected on the weekends. Schipper stated there was lost revenue due to not being able to sell the tags as the inspections couldn’t get done. Flores stated it costs money to change ordinances and he and Crawford agreed that we need to give time for people to know the rules and once they do, they can make arrangements to get the inspections done. Clerk Dennis inquired as to which of the inspectors are open on Saturdays and could they get them done then. Mayor Nuss thanked them for their concerns and there would be no action taken but that the council had information to think on for future options. Williams updated on the sewer flow meter. The sewer box was in but the flow meter is not here, he should have it by next week and will get it put in. Schipper informed council of the discussion stage of project plans to put a new building up housing bathrooms and a kitchen. This building would also have a patio. The had inquired into also making it a storm shelter and applying for a FEMA grant.


Due to library director, K. Lupkes, having other obligations, Clerk Dennis gave the council the annual library report on the condition of the library, maintenance dollars spent, new items added, items checked out, and income from copies/faxes/book sales.


Crawford informed council of the trees that were identified by the Tree Board that needed to come down this year. Bids were sent out to 3 contractors; they had received 2 bids back with the lowest bidder being Affordable Tree Service. The bid came in under the budgeted amount. She would inform the tree board to go ahead and contact Affordable Tree Service for the work to be done.


Sandy Scallon addressed concerns with her water service line. She had also inquired as to the invoice she had gotten from the City which included digging at the main to find the shut off due to a broken water service line to the neighbor. While digging at the main to shut it off at the corp, it was determined it was one-line servicing 2 residences. Scallon was then informed by the Water Superintendent that she would need a new line, as well as the neighbor. Scallon inquired as to why she had to get her line done but the neighbor has not. Clerk Dennis informed her of the procedures and that the City needed to follow their ordinance book and allow owners to correct their violations before the City steps in. Wessels had informed the council he had a discussion with the neighbor and informed him he would be responsible and what needed to be done to the line. Scallon didn’t believe she should have to pay for the invoice due to the neighbor not paying his bill and having the water line break. Clerk Dennis informed Scallon she split the invoice, per the guidance given, to both property owners once it was determined that it was one water service line. Wessels informed Scallon, she would need to pay for the half that she was billed for. Scallon requested to be put on the October agenda.


Discussion regarding mandatory water service line connection to 209 10th Ave. Nuss was unsure if the 10th Avenue water main was extended since he had left as Administrator. Crawford stated we needed to follow the ordinance and enforce it, just as the City did on Logan Ave. Per Wessels, in his opinion, he doesn’t believe the 10th Ave water main is reasonable available to the home owner, which is what the ordinance states. Discussion on extending the 10th Ave water main so that it is reasonably available and to use some of the ARP monies to do so. Wessels to request bids to get the 10th Ave water main extended. No further action taken, follow up in October meeting.


Jess Schipper, from the Chamber, had requested that the Chamber be able to replace the benches located in Victory Park by the Police Department. The new benches would be 6 foot and be like the ones that the FFA put out around town. Wessels had requested they wait to replace them until after the redirection of the storm sewer. Motion by Wessels, seconded by Flores to accept and replace the benches with brown/black ones. Ayes-4. Motion carried.


Clerk Dennis informed the council that the City needs to decide how the American Rescue Plan funds are spent. The money needs to be disbursed by December 31, 2026 on a project that starts between March 3, 2021 and ends December 31, 2024. Dennis needs to report by October 31, 2021 on what project they decide, dependent on if the reporting system is in place. Dennis reported she had reached out to a couple sources for use of funds. M. Wymore and the League of Cities did not believe the funds could be used on the pool pump pit water lines. The funds are intended for water infrastructure – drinking water. Per Don Moore, from CGA, the equalization basin liner needs to be replaced as there is another tear. Moore is unsure if the funds could be used for the basin but he believed the City should look into it. Clerk Dennis informed council that the Sanitary Sewer Project Phase II, per Wymore, does qualify. Council to table to October to allow Moore time to get bids/prices on replacing the basin.


Chief Miller requested permission from Council to discard of old police uniforms. Motion by Crawford, seconded by Flores to allow Chief Miller to burn old police dept uniforms. Ayes-4. Motion carried.


Nuss presented “Welcome to Ackley” flags to the council from Korin Krukow and Deb King. Motion by Abbas, seconded by Crawford to hang flags on street light poles downtown by Public Works. Ayes-4. Motion carried.


Motion by Wessels, seconded by Abbas to accept 28E and easement agreement with AGWSR CSD regarding Grade School Demo. Ayes-4. Motion carried.


Motion by Crawford, seconded by Flores to pass Resolution 21-40 Temporarily closing Main Street parking spots by Victory Park. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford. Absent-Hurt. Motion carried.


Motion by Abbas, seconded by Flores to set Trick or Treat to October 28, 2021 from 4:30 to 7:00. Ayes-4. Motion carried.


Motion by Wessels, seconded by Flores to hold payment to Ferguson Waterworks for meter installations in the amount of $27,690, until Ferguson can attend council meeting to explain whether there will be an adjustment on the installs. Ayes-4. Motion carried. Clerk Dennis instructed to reach out to Ferguson and request them to attend October meeting.


Motion by Crawford, seconded by Abbas to approve payment to Region 6 Resource Partners for CDBG technical services in the amount of $8,000.00. Ayes-4. Motion carried.


Don Moore from CGA handed out the building permit updates.


Nuss gave an update for Public Works. They are waiting for yellow paint to finish street painting, will be spraying in the next few weeks, the pool pump pit will need some attention, and the asphalt company is done with the street repairs in town.


Clerk Dennis informed the council of the request from the AGWSR School on what date works best for them to have the joint meeting between the City Council and School Board. Majority of council stated the November 8 date worked best rather than October 11 date. Clerk Dennis to inform T. Keninger of their decision to do the November 8, 2021 date.


Mayor Nuss reported 301 Mitchell St owners no longer interested in the Region 6 grant due to the amount required to be invested. Nuss will do some more research on a FEMA grant for the 5th Ave detention pond to get it cleaned out. He also had a request to get the alley south of Main St between Cerro Gordo and Mitchell Streets redone.


Wessels moved, Flores seconded to adjourn at 8:47 p.m. Ayes-4. Motion carried.


_______________________________________

Michael Nuss, Mayor



ATTEST: __________________________________________________

Malena Dennis, City Clerk



ACCESS SYSTEMS

SERVICE/MOVING PRINTER/COMPUTER

1365.27

ACCESS SYSTEMS LEASING

COPIER LEASE PAYMENT

179.91

ACKLEY PUBLIC LIBRARY

REIMBURSE PETTY CASH/POSTAGE

92.83

ACKLEY PUBLISHING CO INC

WINDOW ENVELOPES/ATV-GOLF TAGS

98.57

AGSOURCE COOPERATIVE SERV


POOL TESTING

66.00

AIRGAS NORTH CENTRAL

OXYGEN

262.02

AMAZON

BOOKS/DVDS/MASKING TAPE

768.85

BLACK HILLS/IOWA GAS UTIL

UTILLITIES-GAS

351.16

BOOK LOOK

PICTURE BOOKS/CHRISTIAN BOOKS

804.53

BOUND TREE MEDICAL LLC

GLOVES/GEL OX RESUS PACKS/HOT PACKS

613.60

BRANDT SAND, GRAVEL & AG

DANIELS/SCALLON WATER SVC LINE

108.45

BROWN SUPPLY CO. INC.

WHITE PAINT/STRAINER/THINNER/GUTTER

536.75

BRUENING ROCK PRODUCTS

1 ROAD ROCK"

98.52

CARDMEMBER SERVICE

CONCESSIONS/WHEN I WORK/POSTAGE

1229.32

CARRICO AQUATIC RESOURCES

EMERGENCY SHUT OFF VALVE

65.11

CENTURYLINK

PHONES/FAX

377.48

CGA

SABUTARY SEWER IMPROVEMENT-2

2211.70

CLEAR THE CHAOS CLEANING

8/11/21 AND 8/25/21 CLEANING

250.00

COPY SYSTEMS INC

COPIER MAINTENANCE 8/21-8/22

559.02

CRAIG & SMITH

ZONING/SOLID WASTE/28E AGREEME

131.25

DOLLAR GENERAL

CLEANING SUPPLIES

25.45

EBS

HEALTH INSURANC

5272.96

EICHMEIER MOTOR

2011 FREIGHTLINER DOOR HANDLE

118.89

FAMILY HANDYMAN

2 YR MAGAZINE

15.00

FEDERAL W/H

FED/FICA TAX

8185.72

GARDNER MEDIA LLC

ELEMENTARY BOOKS/SHIPPING

107.00

HARDIN COUNTY OFFICE SUPP

FILE FOLDERS/GLUE STICKS

34.28

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

2ND QTR FY 21-22/LANDFILL

14230.20

HEART OF IOWA

847-2222 COMMUNICATIONS

59.24

INNOVATIVE AG SERVICES CO

FUEL/JK INC FIRE/GAS/DIESEL

2264.11

IOWA DEPT OF PUBLIC SAFE

ON-LINE WARRANTS AND ARTICLES

300.00

IOWA EMERGENCY MEDICAL SE

ANNUAL MEMBERSHIP

100.00

IPERS

IPERS - REGULAR

3681.95

JOHN DEERE FINANCIAL

18 PR GLOVES

144.81

MACQUEEN EQUIPMENT, LLC

SWEEPER SOLENOID

292.94

MEDIACOM

PHONE/FAX/INTERNET

135.02

MIDAMERICAN ENERGY COMPAN

ELECTRIC

6803.34

MORT'S WATER COMPANY

WATER SERVICE 610/614 BUTLER ST

424.00

MUNICIPAL AND COMMERCIAL

MILLER-PANTS

215.46

MUNICIPAL EMERGENCY SERVI

AIR COMPRESSOR ANNUAL SERVICE

724.30

NAPA AUTO PARTS

OIL/FUEL FILTERS/QBOND

347.66

NUTRIEN AG SOLUTIONS

DIESEL/JK INC FIRE

294.62

OVERDRIVE

FY22 BRIDGES E-BOOK SUB FEE

586.02

P.C.C.

AMBULANCE BILLING FEES

1186.27

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

14635.00

POSTMASTER

ANNUAL PERMIT #46 FEE/UB BILLING

520.00

REGION 6 PLANNING COMMISS

CDBG TECHNICAL SERVICES

8000.00

SALES TAX/LOST

SALES TAX PAYMENT

931.00

SCHOLTE, THERESA

GATORADE FOR FIRE CALL

49.00

SHIELD PEST CONTROL

PEST CONTROL

105.00

STATE WITHHOLDING

STATE TAXES

824.00

SUNSET LAW ENFORCEMENT

AMMUNITION FOR MILLER

172.00

THE IOWAN MAGAZINE

1 YR MAGAZINE

24.00

TIMES-CITIZEN CO.

08/11/21 MINUTES/HEARING/BID

184.32

TOTAL CARE OF IOWA

REFUND MEMBER #2797040I

123.82

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

2 CELLS/2 CAR JETPACKS

477.36

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2533.00

DEPOSIT REFUNDS

REFUND DATE 08/25/2021

66.20

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

32297.37

CLAIMS TOTAL

120957.55

EXPENSES BY FUND

GENERAL FUND

71155.99

LIBRARY RESERVE FUND

25.68

ROAD USE TAX FUND

17565.50

WATER FUND

13281.33

WATER DEPOSITS FUND

66.20

SEWER FUND

9880.88

CAP SEWER IMPROVEMENTS FUND

2211.70

GARBAGE FUND

6225.72

STORM WATER FUND

544.55

TOTAL

120957.55

REVENUE

GENERAL

46778.45

AMERICAN RESCUE PLAN

111618.73

FIRE TRUCK/EQUIP

0.04

ROAD USE TAX

14762.59

LOST TOTAL

15850.69

LOST- DEBT SERV

3962.67

TIF TOTAL

0.17

CAP PROJECTS - LOST

3962.67

WATER

49199.56

WATER DEPOSITS

1650

SEWER TOTAL

60578.34

SEWER - SINKING

16306.67

SEWER - RESERVES

29501.59

GARBAGE

13753.11

STORM SEWER

14490.23

TOTAL

382415.51

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