REGULAR MEETING
October 12, 2022
ACKLEY CITY COUNCIL met in regular session October 12, 2022 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Council members present: Mike Abbas, Judy Crawford, Dan Scallon, Chuy Flores, and Joe Wessels. Quorum present.
Mayor Nuss moved item #9 up to follow #5. Crawford moved, Flores seconded, to approve the October 12, 2022 Agenda, as changed. Ayes-all. Motion carried.
Abbas moved, Scallon seconded, to approve the Consent Agenda by one motion: a) September 14, 2022 Regular Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: September 2022 Clerk Bank Reconciliation/Cash Report/Treasurer; September 2022 Clerk Budget; September 2022 Deputy Clerk Utility Billing Reconciliation; September 2022 Ambulance; September 2022 Fire; September 2022 Ackley Development Commission, August 2022 PeopleService, 3rd Quarter 2022 Investment, 3rd Quarter 2022 Ackley Public Library Investment, 3rd Quarter 2022 Deputy Clerk Ambulance Write Off, 3rd Quarter 2022 Prairie Bridges/Park Fest, and 3rd Quarter 2022 Airport Board of Trustees. Ayes-all. Motion carried.
Tam Elerding from Hardin County Community Endowment Foundation addressed the council with a 3-day invitational meeting in November for county strategic planning. Crawford inquired as to if this planning would include the community of Ackley.
Wessels moved, Abbas seconded to approve Kendall Meyer as the Ackley Fire Department Chief. Ayes-all. Motion carried. Oath of office given to Meyer by Mayor Nuss.
Chief Gerry Frick addressed council with concerns. Discussion about purchasing better body cams, radios, Ford Explorer needs new headlight, selling shotguns, in car computers are working, however, will need to get desktops reset with passwords as he has been unable to get into them, body recorders will need to be placed back on AXON for storing of recorder footage, will be working on destroying evidence as needed in the evidence room, may be working on some grant writing to purchase in car cameras, will work with Clerk Dennis on getting an ad for selling confiscated evidence that the County Attorney has released. Crawford moved, Flores seconded to approve the sale of County Attorney released evidence by way of sealed bids. Ayes-all. Motion carried. There is a Meet and Greet the Chief at Beans on Butler on October 19 at 10 am. Frick presented council with a possible officer or code enforcement officer that Frick knows. Flores would like to meet him before council makes any decisions.
Dennis informed council she had spoken to Heidi Kuhl from Northland Securities about whether the incoming sewer revenue was on track for this project. Dennis explained the projection that Kuhl had presented. Abbas moved, Scallon seconded to accept bid from Boomerang Construction in the amount of $3,837,000 for Sanitary Sewer Phase II project. Ayes-5. Motion carried.
Bid contract documents were presented to council at the beginning of the meeting, due to Region 6 Resources working on the last minutes contract negotiations with Ibeling Insurance and Cornerstone Construction with the requirements of the grant. Abbas moved, Crawford seconded to accept bid from Cornerstone Construction in the amount of $209,000 for 605 Main Street CDBG-CV Façade grant project. Ayes-all. Motion carried. Abbas moved, Crawford seconded to approve reduction change order in the amount of $109,731 with understanding another reduction change order coming at next month’s meeting. Ayes-all. Motion carried.
Wessels moved, Abbas seconded to pass Resolution 22-44 approving the annual urban renewal report for FYE June 30, 2022. Roll call vote: Ayes-Crawford, Scallon, Flores, Wessels, and Abbas. Motion carried.
Wessels moved, Scallon seconded to pass Resolution 22-45 authorizing Mayor entering into LIHWAP vender agreements. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, and Crawford. Motion carried.
Abbas moved, Wessels seconded to pass Resolution 22-46 appointing Gerald Frick to Ackley Police Chief. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, and Scallon. Motion carried.
Abbas moved, Scallon seconded to pass Resolution 22-47 approving the annual financial report for FYE June 30, 2022. Roll call vote: Ayes-Wessels, Abbas, Crawford, Scallon, and Flores. Motion carried.
Abbas moved, Crawford seconded to pass Resolution 22-48 setting public hearing date to November 9, 2022 at 7 pm in the city council chambers for the proposal to enter into a sewer revenue loan and disbursement agreement to borrow money to not exceed $3,760,000. Roll call vote: Ayes-Abbas, Crawford, Scallon, Flores, and Wessels. Motion carried.
Scallon moved, Flores seconded to pass Resolution 22-49 authorizing Mayor entering into statement of work with Access Systems regarding Datto Replacement Services. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, and Scallon. Motion carried.
Crawford moved, Scallon seconded to pass Resolution 22-50 authorizing Mayor entering into subrecipient agreement between City of Ackley and Ibeling Insurance Services for 605 Main St CDBG-CV façade grant project. Roll call vote: Ayes-Crawford, Scallon, Flores, Wessels, and Abbas. Motion carried.
Crawford moved, Flores seconded to approve payment to Macqueen Equipment for sweeper repairs in the amount of $7,507.96. Ayes-all. Motion carried.
Scallon moved, Abbas seconded to approve payment to Hardin County Engineer’s Office for sand/salt mix in the amount of $4,596. Ayes-all. Motion carried.
Dennis informed council that the bids for the excavation, plumbing parts, and street repairs for the valve replacement project is not due until October 31, 2022 so this purchase approval is just for Clouser’s work and the valves. Wessels informed council the digging of holes would need to be big for Clouser’s equipment. Abbas moved, Wessels seconded to approve purchase to Clouser Plumbing in the amount of $49,200 for water main valve insertions. Ayes-all. Motion carried.
Wessels moved, Scallon seconded to approve purchase to CIT Sewer Solutions in the amount of $6,333.60 for jetting/cleaning sanitary sewer lines in the NW quadrant of the City of Ackley. Ayes-all. Motion carried.
Crawford moved, Scallon seconded to approve purchase to Ziegler CAT not to exceed $15,000 for the 5th Ave lift station generator head gaskets repair as long as current proposal dated 7/31/21 is still good. Ayes-all. Motion carried.
Dennis informed council that H. Draeger from PeopleService received a bid from Northway Well and Pump and inquired as to if the council wanted him to get a bid from Cahoy Pump, knowing that the City had issues with them on Well #7. Council chose to not pursue a bid from Cahoy due to previous billing and performance issues. Wessels moved, Flores seconded to approve purchase to Northway Well and Pump in the amount of $5,565. for Well #2 field inspect submersible equipment, disassemble pump for inspection, and written report of findings. Ayes-all. Motion carried.
L. Gallentine updated council on Splash Pad. Contractor has not responded to emails nor phone calls regarding progress nor has signed change order nor extension of completion date. Crawford inquired as to what the options were for the City to move forward on the project. Wessels moved, Flores seconded to contact bonding company about work performance. Roll call vote: Ayes-Abbas, Scallon, Flores, Crawford, and Wessels. Motion carried.
Gallentine advised they are finishing up punch list items for N. Butler St for final payment and closing of project. Scallon moved, Abbas seconded to approve pay estimate #2 in the amount of $3,474.64 to Heartland Asphalt for North Butler Street project. Ayes-all. Motion carried. Dennis informed Gallentine that Heartland paved over a water valve on Main St/Butler St. Draeger had contacted Heartland to inform them.
K. Meyer, public works supervisor, gave monthly report. Pool/airport/parks are winterized. Library snow eagles project is being looked into. Meyer shared public concerns about moving the blocks by the bank over to open one lane of traffic up on Mitchell St. Nuss shared concerns with traffic flow. Blocks to stay where they are.
Crawford attended Cougars Den advisory meeting. The joint meeting with the school board and the council will be November 14, 2022 at 7 pm. Crawford shared concerns with the decision to shut the water fountain off at the Corp while Mort’s Water was fixing the water main leak in the park. Wessels informed Meyer to have Mort’s cap it.
Nuss updated council on Tommy Cline’s building at 305 Mitchell St, Tommy is working with the ADC on options. B. Holmgaard and T. Meyer from Public Works have applied to be on the fire department, Meyer will be sure that only 2 are allowed to go on calls at one time. A. DeLaRiva has resigned from the Hardin County Economic Development. Nuss encourages donations to the Ackley Community Foundation.
Allison Campbell, introduced herself as a candidate for Hardin County Supervisor.
Wessels moved, Flores seconded to adjourn at 8:56 p.m. Ayes-all. Motion carried.
_______________________________________
Michael Nuss, Mayor
ATTEST: ____________________________
Malena Dennis, City Clerk
ACCESS SYSTEMS
TECHNICAL SUPPORT/BACKUP
563.60
ACKLEY FIRE DEPARTMENT
FREIGHTLINER TRUCK CENTER-2011
170.20
ACKLEY PUBLISHING CO INC
IDENTIFICATION CARDS
88.64
AFFORDABLE TREE SERVICE
GRIND 4 STUMPS
200.00
AIRGAS NORTH CENTRAL
OXYGEN/CYLINDER RENTAL
911.31
AMAZON
BOOKS/MOVIES/SIGN/OFFICE CHAIRS
1427.92
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
992.14
BOOK LOOK
CHRISTIAN BOOKS
404.77
BOUND TREE MEDICAL LLC
OX MASKS/AIRWAYS/TAP/CHARTPAPE
194.27
BROWN SUPPLY CO. INC.
8 GUTTER BROOM/STREET SWEEPER
561.00
CAPITAL ONE
PRINTER/GARBAGE BAGS/GATORADE
103.29
CARDMEMBER SERVICE
PAPER/WHEN I WORK/POSTAGE
253.55
CASEYS GENERAL STORES
FUEL
57.18
CENTURYLINK
PHONES/FAX
377.53
CGA
SANITARY SEWER/N BUTLER ST/EQ BASIN
15165.17
CLEAR THE CHAOS CLEANING
9/28/22 CLEANING
150.00
CLEMONS, MARJEAN
HARDIN CO LIBRARIANS MTG
24.50
COLLECTION SERVICES CENTR
CHILD SUPPORT
90.00
DOLLAR GENERAL
STORAGE TOTES
139.00
EBS
HEALTH INSURANC
5472.54
EICHMEIER MOTOR
2019/17 FORD OIL CHANGE
135.15
ELECTRIC PUMP
LIFT STATION ANNUAL INSPECTION
1500.00
FEDERAL W/H
FED/FICA TAX
4454.90
GRONEWOLD, AMBER
A BREKUNITCH 1/2 CERT REIMBURS
87.50
GWORKS
W-2/1099 PACKAGES W/ SS ENVELO
216.27
HARDIN COUNTY ENGINEER
SAND & SALT MIX 76.6 TON
4596.00
HARDIN COUNTY SHERIFF
CONTRACT LAW ENFORCEMENT
3144.90
HARDIN COUNTY SOLID WASTE
SEPTEMBER LANDFILL FEES
1963.50
HARDIN COUNTY TREASURER
LIEN CERTIFICATION FEE-PILOT C
5.00
HAWTH PRODUCTIONS
WEB MANAGEMENT JUL22-SEP22
450.00
HEART OF IOWA
847-2222 COMMUNICATIONS
61.60
HEARTLAND ASPHALT INC.
NORTH BUTLER STREET PROJECT
3474.64
IMFOA
2022 FALL CONFERENCE - DENNIS
125.00
INGRAM LIBRARY SERVICES
BOOKS
275.52
INNOVATIVE AG SERVICES CO
GAS/DIESEL
2308.90
IOWA DEPT OF AGRICULTURE
PESTICIDE APPLICATR CERT/MEYER
20.00
IOWA WORKFORCE DEVELOPMEN
3RD QTR UNEMPLOYMENT
76.98
IPERS
IPERS - REGULAR
2715.56
JOHN DEERE FINANCIAL
LENS/FACE SHIELDS/HOSE
68.96
LANDUS COOPERATIVE
LAWNSPRAY
260.85
MACQUEEN EQUIPMENT, LLC
STREET SWEEPER & BROOM REPAIRS
7507.96
MARTIN'S FLAG COMPANY
AMERICAN FLG
53.01
MCCANN, LINDA BETSINGER
SPEAKER
60.00
MEDIACOM
PHONE/FAX/INTERNET
154.92
METZGAR, GUY
T METZGAR 1/2 CERT REIMBURSEM
87.50
MIDAMERICAN ENERGY COMPAN
ELECTRIC
6610.28
MORT'S WATER COMPANY
CURBSTOP/WATER SVC 822 1ST AVE/VICTORY PA
2952.96
NAPA AUTO PARTS
BATTERY/42-328/PARTS CLEANER
491.51
OTTER CREEK FARMS INC.
AIRPORT LEASE
750.00
P.C.C.
AMBULANCE BILLING FEES
1273.33
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
17131.71
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
15437.00
PITNEY BOWES INC.
POSTAGE MACHINE INK CARTRIDGE
59.49
POSTMASTER
UTILITY BILL POSTAGE
365.00
RON'S ROOFING
NEW ROOF-15 YEAR WARRANTY
28200.00
SALES TAX/LOST
SALES TAX PAYMENT
697.09
SHIELD PEST CONTROL
MONTHLY SERVICES
30.00
STATE WITHHOLDING
STATE TAX
508.00
THE COUGAR'S DEN
28E AGREEMENT FOR UTILITIES
8000.00
TIMES-CITIZEN CO.
09/14/22 MINUTES
162.24
TRASH STICKERS
5000 TRASH TAGS
345.00
USDA RF
MONTHLY PAYMENT
1151.00
VERIZON
CELL PHONES/INTERNET/JETPACKS
415.28
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
2078.42
WESTRUM LEAK DETECTION IN
WATER LEAK LOCATE-VICTORY PARK
605.00
ZOLL MEDICAL CORPORATION
CPR ELECTRODE PADS
194.00
CLAIMS TOTAL
148608.54
EXPENSES BY FUND
GENERAL FUND
70459.41
AMERICAN RESCUE PLAN FUND
3789.80
LIBRARY RESERVE FUND
871.53
CEMETERY RESERVES FUND
100.00
ROAD USE TAX FUND
25327.35
EMPLOYEE BENEFIT FUND
68.16
CAP PROJ - SPLASH PAD FUND
221.00
CAP PROJ-GO BOND 2020A FUND
4080.14
WATER FUND
15781.59
SEWER FUND
10888.87
CAP SEWER IMPROVEMENTS FUND
10769.87
GARBAGE FUND
5812.40
STORM WATER FUND
438.42
TOTAL
148608.54
REVENUE
GENERAL
55201.66
LIBRARY RESERVE TOTAL
40.00
FIRE TRUCK/EQUIP
0.04
AMBULANCE RIG/EQUIP RESER TOTA
0.02
TREE RESERVES
38.00
ROAD USE TAX
25076.81
EMPLOYEE BENEFIT TOTAL
8900.79
EMERGENCY FUND
697.93
LOST TOTAL
27180.49
LOST - DEBT SERVICE TOTAL
6795.13
TIF
1905.41
DEBT SERVICE TOTAL
13347.84
CAPITAL PROJECTS - LOST TOTAL
6795.13
WATER
43838.83
WATER DEPOSITS
1170.00
SEWER TOTAL
57151.99
SEWER - SINKING
16328.34
SEWER - RESERVES
30357.41
GARBAGE
13301.61
STORM SEWER
15458.46
TOTAL
323585.89