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REGULAR MEETING MINUTES | March 8, 2023

Updated: Apr 26, 2023

REGULAR MEETING

March 8, 2023


ACKLEY CITY COUNCIL met in regular session March 8, 2023 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 pm. Council members present: Chuy Flores, Joe Wessels, Mike Abbas, and Dan Scallon. Absent: Judy Crawford. Quorum present.

Scallon moved, Flores seconded to approve the March 8, 2023 agenda, as listed. Ayes-all. Motion carried.

Abbas moved, Scallon seconded, to approve the Consent Agenda by one motion: a) February 8, 2023 Regular Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: February 2023 Clerk Bank Reconciliation/Cash Report/Treasurer; February 2023 Clerk Budget; February 2023 Deputy Clerk Utility Billing Reconciliation; February 2023 Ambulance; February 2023 Fire; January 2023 PeopleService; February 2023 Ackley Development Commission. Ayes-all. Motion carried.

Clerk Dennis updated Council on the proposed ordinance change to Chapter 78 concerning regulation of off-road utility vehicles. S. Schroeder, City Attorney, has drawn up the proposed ordinance with the changes requested by council. Abbas moved, Scallon seconded to set public hearing for proposed ordinance 521 amending Chapter 78 of the code of ordinances to April 12, 2023 at 7 pm in the Ackley Council Chambers. Ayes-all. Motion carried. Dennis requested council choose which streets they would like to see be used for UTVs, ATVs, and snowmobiles. These streets would need to be passed by resolution, per the ordinance.

Nuss informed council of A. Gronewold’s request to move the job posting of the pool manager up to the February meeting for approval rather than the March meeting. Council okayed request. Dennis presented ad and inquired to council where ad should be posted. Permission granted to post on Facebook pages, City webpage, and normal posting spots.

Wessels moved, Flores seconded to approve Beer/Liquor License for Casey’s General Store #1921. Ayes-all. Motion carried.

Scallon moved, Abbas seconded to open the public hearing for proposed budget for fiscal year 2024 at 7:13 pm. Ayes-all. Motion carried.

No written or oral comments/concerns/objections were given or shared.

Abbas moved, Scallon seconded to close the public hearing for the proposed budget for fiscal year 2024 at 7:14 pm. Ayes-all. Motion carried.

Scallon moved, Flores seconded to pass Resolution 23-09 Adopting FY24 budget. Roll call vote: Ayes-Wessels, Abbas, Scallon, Flores. Absent-Crawford. Motion carried.

Abbas moved, Flores seconded to pass Resolution 23-10 Setting FY24 salaries/wages for City of Ackley employees. Roll call vote: Ayes-Abbas, Scallon, Flores, Wessels. Absent-Crawford. Motion carried.

Scallon moved, Abbas seconded to pass Resolution 23-11 Authorizing FY24 budgeted transfers. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas. Absent-Crawford. Motion carried.

Wessels moved, Abbas seconded to pass Resolution 23-12 Authorizing Bad Debt Write Off for 814 Sherman Ave. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas. Absent-Crawford. Motion carried.

Abbas moved, Scallon seconded to pass Resolution 23-07 Authorizing Mayor to sign PeopleService letter of acknowledgment of annual rate increase. Roll call vote: Ayes-Flores, Abbas, Scallon. Nays-Wessels. Absent-Crawford. Motion carried.

Abbas moved, Scallon seconded to approve payment to Cornerstone Commercial Contractors, Inc in the amount of $6,733.92 for the 605 Main St. Façade Grant project. Ayes-all. Motion carried.

Scallon moved, Flores seconded to approve purchase to Heartland Asphalt in the amount of $14,378. for street patches. Ayes-all. Motion carried.

Council review 5-year contracts from CIT Sewer Solutions and Municipal Pipe Tool for annual sanitary sewer cleaning. Dennis to prepare resolution entering into contract with CIT Sewer Solutions for April meeting. Shane from CIT presented council with a report of a cracked main issue in the NW quadrant of town. Council tabled until next month. Nuss presented Northway Well and Pump report on Well #2. Due to the per diem cost, Northway is unable to give an exact estimate of cost. Council approves purchase to Northway Well and Pump in an amount not to exceed $50,000 for the brushing of pipe and re-televising on Well #2. Council request updates from Northway when they get close to that price, in order to make a decision to keep performing work.

L. Gallentine, from CGA, updated council on Sanitary Sewer Phase II project. Update on EQ basin. No updates on Splash pad. Semifinal pay request from Heartland Asphalt was presented. Scallon moved, Abbas seconded to approve payment no. 4 to Heartland Asphalt in the amount of $792.21 for N. Butler St project. Ayes-all. Motion carried. Gallentine to do a grant application for full reconstruction on Franklin St. north of the RR tracks to Sherman Ave.

Chief Frick wrote a grant for a drone. Frick will be taking a class for licensing to fly the drone. Frick updated council on 3 potential officers.

K. Meyer, public works, reported the pool slide is back together. Crew will start street sweeping after snow weather.

Clerk Dennis updated council on the Bagley’s sanitary sewer connection, EMC suggestions for city properties has been completed, annual exam will be in April, and she has a conference in April.

Wessels informed council that he had spoken to the League of Cities and inquired as to the vote of Crawford during the AVAS Merger in last month’s meeting. Wessels reported he was told that she could not vote as she was the Mayor Pro Tem. Dennis informed council of State Code 372.14 that the Mayor Pro Tem retains their power while performing duties of the Mayor Pro Tem so Crawford’s vote does count. Wessels requested that a re-vote for the merger be put on the agenda for next month. Mayor Nuss informed Wessels that in order to put the item back on the agenda, an aye sayer would need to be the one whom requests the item back on agenda. Scallon was not interested in a re-vote. Abbas requested a re-vote on the AVAS/Eldora Merger. Flores shared concerns of merger. J. Frazier asked council what their plan b was for the ambulance service if the merger did not happen as the current crew is not sustainable. No plan b was offered.

Nuss informed Council that the County was working on a mitigation plan. This plan would need to be approved and adopted by resolution. The 2017 plan was not passed by many communities in the county. D. Brass from the Lion’s Club informed Mayor they have decided to offer their building to the city for the ambulance service for $40,000 and the Lion’s Club will put those funds into an endowment fund with Hardin County.

Public comment from J. Oelmann, AVAS member, informing Council he believed it was time to do something and the current crew is too small to continue operating. J. Gardner, AVAS member, inquired to Council if they were afraid of the contract and informed Council that that contract guaranteed service for 3 years. R. Shaffer, AVAS member, informed Council he works for both crews. Shaffer informed Council that if the City didn’t merge, the City would eventually not have a service in Ackley. C. Richtsmeier, AVAS member, informed Council he didn’t understand the reservations of the merger. Richtsmeier asked Council if they wanted 24-7 coverage.

Wessels moved, Flores seconded to adjourn at 8:15 pm. Ayes-all. Motion carried.


_______________________________________

Michael Nuss, Mayor


ATTEST:


____________________________

Malena Dennis, City Clerk


ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP/COPIER MAINT

846.35

AIRGAS NORTH CENTRAL

CYLINDER RENTAL/HAZMAT DELIVERY

349.89

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

4226.94

BOUND TREE MEDICAL LLC

G3 BLUE/ASSURE PRISM/ELECTROLD

300.20

CAPITAL ONE

2 MONITORS/ROKU STICK/DVDS/MOP

320.71

CARDMEMBER SERVICE

POSTAGE MACHINE/WHEN I WORK/EMS BOOK SHAF

1118.90

CENTURYLINK

PHONES/FAX

377.52

CGA

SAN SEWR PHASE II/CONSTRUCTION/N BUTLER ST

23208.40

COOKS COUNTRY

MAGAZINE

32.81

CORNERSTONE COMMERICI

626 MAIN ST/FACADE GRANT

6733.92

EBS

HEALTH INSURANC

6368.75

FEDERAL W/H

FED/FICA TAX

4919.70

HARDIN COUNTY ENGINEER

SAND & SALT MIX 9.79 TON

587.40

HARDIN COUNTY OFFICE SUP

STAPLES 2/POST ITS/GLUE STICKS

33.95

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WAS

4TH QTR FY22/23 FEB LANDFILL FEES

13819.20

HARDIN COUNTY TREASURER

LIEN-JIMINEZ

5.00

HEART OF IOWA

847-2222 COMMUNICATIONS

61.60

HEARTLAND ASPHALT INC.

NORTH BUTLER STREET PROJECT

792.21

HH CONSTRUCTION

SNOW PLOW REPAIR/FIRE TRUCK REPAIR/POOL

1425.00

IA DEPT OF PUBLIC HEALTH

POOL REGISTRATION RENEWAL

35.00

IMFOA

2023 SPRING CONFERENCE-DENNIS

125.00

INGRAM LIBRARY SERVICES

BOOKS/SHIPPING

724.74

INNOVATIVE AG SERVICES CO

15W/40 OIL 55 GALLON DRUM/GAS/DIESEL

2182.07

IOWA DIVISION OF LABOR SE

BOILER INSPECTION

40.00

IOWA RIVER ELECTRIC, LLC

PUMP 2 BREAKER/CITY HALL FLOOR OUTLET

1108.78

IPERS

IPERS - REGULAR

3820.09

JOHN DEERE FINANCIAL

CARBON MONOXIDE DETECTOR

82.97

MEDIACOM

PHONE/FAX/INTERNET

174.88

MIDAMERICAN ENERGY CO

ELECTRIC

5844.26

NAPA AUTO PARTS

SLIDE/SWEEPER/POOL/PARK

90.25

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

18945.91

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

15437.00

POSTMASTER

UTILITY BILL POSTAGE

320.00

SALES TAX/LOST

SALES TAX PAYMENT

627.78

SCHUMACHER ELEVATOR CO

ANNUAL SAFETY TEST

538.00

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STAHL, CARRIE

ESTATE HEARING

20.57

STATE WITHHOLDING

STATE TAXES

673.35

STOREY KENWORTHY

COPY PAPER/MOISTENER/TONER

121.31

TIMES-CITIZEN CO.

1 YR TC SUBSCRIPTION/MINUTES/PROPERTY LEVY

351.02

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

CELL PHONES/JETPACKS

518.46

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2066.05

CLAIMS TOTAL

123701.84

EXPENSES BY FUND

GENERAL FUND

53240.74

LIBRARY RESERVE FUND

376.18

ROAD USE TAX FUND

16236.52

CAP PROJ-GO BOND 2020A FUND

3643.49

WATER FUND

13663.43

SEWER FUND

9647.88

CAP SEWER IMPROVEMENTS FUND

20815.90

GARBAGE FUND

5514.42

STORM WATER FUND

563.28

TOTAL

123701.84

REVENUE

GENERAL

57245.41

LIBRARY RESERVE TOTAL

10.00

FIRE TRUCK/EQUIP

0.04

ROAD USE TAX

18283.07

EMPLOYEE BENEFIT TOTAL

1213.65

EMERGENCY FUND

95.16

LOST TOTAL

20685.84

LOST - DEBT SERVICE TOTAL

5171.46

TIF

2146.35

DEBT SERVICE TOTAL

2134.38

CAPITAL PROJECTS - LOST TOTAL

5171.46

CEMETERY PERPETUAL CARE

60.00

WATER

36764.14

WATER DEPOSITS

750.00

SEWER TOTAL

51201.17

SEWER - SINKING

16328.34

SEWER - RESERVES

17815.61

CAP SEWER IMPROVEMENTS

389637.06

GARBAGE

13841.87

STORM SEWER

15500.12

TOTAL

654055.13



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