REGULAR MEETING
September 14, 2022
ACKLEY CITY COUNCIL met in regular session September 14, 2022 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Council members present: Judy Crawford, Dan Scallon, Chuy Flores, Joe Wessels, and Mike Abbas. Quorum present.
Scallon moved, Abbas seconded, to approve the September 14, 2022 Agenda as listed. Ayes-all. Motion carried.
Crawford moved, Scallon seconded, to approve the Consent Agenda by one motion: a) August 10, 2022 Regular Minutes and August 22, 2022 Special Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: August 2022 Clerk Bank Reconciliation/Cash Report/Treasurer; August 2022 Clerk Budget; August 2022 Deputy Clerk Utility Billing Reconciliation; August 2022 Ambulance; August 2022 Fire; August 2022 Ackley Development Commission, May/June/July 2022 PeopleService. Ayes-all. Motion carried.
Marjean Clemons, library director, gave the annual report on the library.
Follow up discussion regarding the billing at 1112 Main Street. Crawford inquired to Wessels regarding the unpaid charges of storm sewer and recycling from the billing in question. Scallon reported he is unsure who is in the right or wrong. Nuss informed council that the clerks were not in error on this billing issue – they did the inquiry and the work order when the issue was brought to City Hall. Becky Schipper questioned council on if anyone could contact the water superintendent on the street to get work done. Heath Draeger from PeopleService answered her inquiry, all work requests are to come through City Hall and a work order is to be done prior to Peopleservice doing any work. Dennis stated that is normal procedure. Crawford asked Draeger his opinion, Draeger stated he only got Boelman’s side who reported he didn’t turn the curb stop off until the work order was done. Wessels is requesting a refund back to March billing rather than the first request of May’s billing. Nuss suggested adjusting the balances off and taking the comment from the Auditors. Council took no action on the item and the billing stands.
Scallon moved, Flores seconded to open public hearing for the plans, specifications, form of contract, and estimate of costs for the relining of the equalization basin project at 7:24 pm. Ayes-all. Motion carried.
No comments or concerns were presented.
Abbas moved, Scallon seconded to close public hearing at 7:24 pm. Ayes-all. Motion carried.
Scallon moved, Abbas seconded to open public hearing for the plans, specifications, form of contract, and estimate of costs for the sanitary sewer phase II project at 7:25 p.m. Ayes-all. Motion carried.
No comments or concerns were presented.
Scallon moved, Flores seconded to close public hearing at 7:26 p.m. Ayes-all. Motion carried.
D. Moore from CGA presented bids on the eq basin and reported Woodruff Construction was the lowest bid. Dennis informed council that a budget amendment would need to be done for this project as it was over the budgeted amount. Council would need to use more of the sewer surplus funds to cover the increased bid amount. Crawford believes the project needs to be done before prices increase more. Crawford moved, Scallon seconded to accept bid from Woodfuff Construction in the amount of $279,530 for the eq basin. Ayes-4. Nays-Wessels. Motion carried.
Moore presented bids on the Sanitary sewer Phase II project and reported Boomerang Corp was the lowest. Due to the bids coming in high, Dennis suggested to table the bids until next month as she needs to get in touch with Northland Securities about financing and where the city is on revenues. The estimated costs are $2.92 million and the bid came in at $3,837,000. The CDBG grant is $500,000 and use of surplus funds of $500,000 leaves a million over the estimated costs. Abbas moved, Scallon seconded to table bid award until October meeting. Ayes-all. Motion carried.
One bid received for the 605 Main Street façade grant in the amount of $209,000 from Cornerstone Construction. Scallon moved, Abbas seconded to acknowledge the bid and table until next month to allow the contractor, Region 6, and Ibeling Insurance to work out the cost differences due to the amount budgeted and the grant dollars. Ayes-all. Motion carried.
Crawford moved, Scallon moved to set trick or treating to October 31, 2022 from 5-8 pm. Ayes-all. Motion carried.
Crawford moved, Scallon seconded to authorize the Mayor to offer the police chief position to Gerald Frick with an annual salary of $60,000. Ayes-all. Motion carried.
Scallon moved, Abbas seconded the approve liquor/beer license for Friends of Prairie Bridges for Honoring Doc Swasand and Founders of PB event. Ayes-all. Motion carried.
Scallon moved, Crawford seconded to pass Resolution 22-41 approving the annual street financial report for FYE June 30, 2022. Roll call vote: Ayes- Scallon, Flores, Wessels, Abbas, Crawford. Motion carried.
Crawford moved, Scallon seconded to pass Resolution 22-42 authorizing the Mayor entering into addendum with Region 6 Resources and approving the Grant Procurement Policy. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, Scallon. Motion carried.
Abbas moved, Flores seconded to pass Resolution 22-43 temporarily closing certain streets for the 2022 Trunk or Treat. Roll call vote: Ayes-Wessels, Abbas, Crawford, Scallon, Flores. Motion carried.
H. Draeger from PeopleService addressed the council with his personal introduction and update on replacing J. Boelman. Draeger shared concerns with the lift stations not having an alarm system that would alert PeopleService if there was a problem. The system is now running on if the neighbor hears the beeping, they would contact Jack. Wessels questioned what was wrong with the current system. Draeger informed council that with Boelman retired, the neighbors wouldn’t know exactly whom to contact and if they didn’t hear the beeping, it could cause more damage and the new system would auto contact PeopleService. Flores shared concerns with the spending of funds for the alarm system. Draeger reported that he doesn’t know of any other company that sells this type of alarm system and Jasper offers PeopleService a discount as they purchase quite often. Scallon moved, Crawford seconded to approve purchase to Jasper Engineering and Equipment for the OmniSite Alarm in the amount of $15,498.70. Ayes-4. Nays-Wessels. Motion carried. Bid requests will be sent out for the electrical installation of these alarms.
Moore reported L. Gallentine is finishing up the final paperwork for the N. Butler St. project.
K. Meyer, public works supervisor, reported the street sweeper is fixed and will now have annual inspections. Public works has been working at the pool for the new filter system. Meyer will work with Clerk Dennis on getting a bid request out for the sale of the current filter system.
Dennis informed council the cemetery CD auto renewed with GNB as GNB was the highest percentage rate. Dennis will have clerk school October 5-7 and the IMFOA conference October 19-21. C. Stahl, deputy clerk, has requested to extend maternity leave until October 3, 2022. The E-Check feature on AllPaid has been disabled due to the inability to receive NSF notifications and the timeliness of reconciling those transactions. Due to Tim Eichmeiers’s retirement, the new fire chief, Kendall Meyer, will need to be approved by council at the next council meeting. Clarification on the reimbursement to the lifeguards which is ½ after the 1st season and the other ½ after the 2nd season and could be less if more reimbursements were requested due to budgeting.
Crawford reached out to Neil Wellner with the Iowa Department of Public Safety regarding the 2 AED’s that the police department received for their cars. Crawford inquired as to if one of them could be placed at the library until such time Ackley has 2 police cars in motion, Wellner informed her that was ok. Clemons questioned if that needed to be approved by her board and stated her staff was not trained on the AEDs. Joan Frazier informed she would show them how to use the AED.
Scallon moved, Abbas seconded to adjourn at 8:34 p.m. Ayes-all. Motion carried.
_______________________________________
Michael Nuss, Mayor
ATTEST: ____________________________
Malena Dennis, City Clerk
ACCESS SYSTEMS
TECHNICAL SUPPORT/BACKUP
1362.16
AGSOURCE COOPERATIVE SERV
POOL TESTING
53.50
AIRGAS NORTH CENTRAL
CYLINDER RENTAL
424.94
AMAZON
BOOKS
620.31
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
465.55
CAMPBELL SUPPLY COMPANY
RAINSUITS-MEYER/HOLMGAARD/MEYE
129.65
CAPITAL ONE
CLEANING SUPPLIES/WASPSPRAY
54.75
CARDMEMBER SERVICE
CONCESSIONS/WHEN I WORK/POSTA
1162.24
CARRICO AQUATIC RESOURCES
POOL LAMP
39.87
CENTURYLINK
PHONES/INTERNET
377.53
CGA
EQ BASIN/SAN SEWER II/N BUTLER
13272.90
CLEAR THE CHAOS CLEANING
08/24/22 CLEANING
150.00
CONCRETE INCORPORATED
PEAGRAVEL - PARK
960.37
COPY SYSTEMS INC
COPIER MAINTENANCE 8/22-8/23
468.00
EBS
HEALTH INSURANC
5472.54
FEDERAL W/H
FED/FICA TAX
6854.65
FRANKLIN COUNTY TREASURER
INDUSTRIAL PARK LOTS
1404.00
HARDIN COUNTY SHERIFF
CONTRACT LAW ENFORCEMENT
3144.90
HARDIN COUNTY SOLID WASTE
AUG LANDFILL/2ND QTR FY 22/23
14211.90
HARDIN COUNTY TREASURER
AREVALO/DOLLINS/SORENSON/BALL/
30.00
HEART OF IOWA
847-2222 COMMUNICATIONS
61.60
HH CONSTRUCTION
HAULING CONCRETE BLOCKS
450.00
IMPACT7G, INC
ACM INSPECTION-605 MAIN ST
745.00
INNOVATIVE AG SERVICES CO
GAS/DIESEL
1872.15
IOWA EMERGENCY MEDICAL SE
ANNUAL MEMBERSHIP
100.00
IOWA FALLS EMS
TIER, PARAMEDIC INTERCEPT
500.00
IOWA STATE UNIVERSITY
CLERK INSTITUTE-DENNIS
240.00
IPERS
IPERS - REGULAR
2645.10
JOHN DEERE FINANCIAL
LANDSCAPE FABRIC/QUIKRETE
20.57
KEN'S REPAIR
SHOCK/SPRING ASSY
161.00
KIDS REFERENCE COMPANY
EYEWITNESS BOOKS - 9
152.91
MEDIACOM
PHONE/FAX/INTERNET
154.92
MIDAMERICAN ENERGY COMPAN
ELECTRIC
7039.28
NAPA AUTO PARTS
BATTERY/FILTERS/ANTIFREEZE
482.13
OVERDRIVE
FY23 BRIDGES E-BOOK SUB FEE
635.79
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
15437.00
PETTY CASH
UTILITY BILL POSTAGE
20.00
POSTMASTER
UTILITY BILL POSTAGE/ANNUAL PERM
590.00
SALES TAX/LOST
SALES TAX PAYMENT
773.06
SEQUEL ARCHITECTURE, PLC
605 MAIN ST - FACADE WORK
720.00
SHIELD PEST CONTROL
MONTHLY SERVICES
30.00
STATE WITHHOLDING
STATE TAXES
540.00
THE IOWAN MAGAZINE
1 YR MAGAZINE
24.00
TIMES-CITIZEN CO.
7/13/22 MINUTES/PUBLIC HEARINGS
794.56
USDA RF
MONTHLY PAYMENT
1151.00
VERIZON
2 PHONES/1 JETPACK
415.99
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
2195.83
WILLIAMS EXCAVATION LLC
WATERMAIN REPAIR/SAN SEWER JET
3212.50
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
26907.29
CLAIMS TOTAL
118731.44
EXPENSES BY FUND
GENERAL FUND
57080.18
AMERICAN RESCUE PLAN FUND
4085.00
LIBRARY RESERVE FUND
850.30
ROAD USE TAX FUND
15120.37
CAP PROJ-GO BOND 2020A FUND
3749.40
WATER FUND
14739.21
SEWER FUND
10638.96
CAP SEWER IMPROVEMENTS FUND
5438.50
GARBAGE FUND
6471.73
STORM WATER FUND
557.79
TOTAL
118731.44
REVENUE
GENERAL
41648.42
AMERICAN RESCUE PLAN
111992.65
LIBRARY RESERVE TOTAL
155.00
FIRE TRUCK/EQUIP
0.04
AMBULANCE RIG/EQUIP RESER TOTA
0.01
ROAD USE TAX
16313.84
EMPLOYEE BENEFIT TOTAL
371.85
EMERGENCY FUND
29.16
LOST TOTAL
15293.21
LOST - DEBT SERVICE TOTAL
3823.30
DEBT SERVICE TOTAL
544.12
CAPITAL PROJECTS - LOST TOTAL
3823.30
CEMETERY PERPETUAL CARE TOTAL
60.00
WATER
39795.77
WATER DEPOSITS
480.00
SEWER TOTAL
53928.40
SEWER - SINKING
16328.34
SEWER - RESERVES
26811.15
GARBAGE
12067.25
STORM SEWER
14572.55
TOTAL
358038.36