REGULAR MEETING
January 12, 2022
ACKLEY CITY COUNCIL met in regular session January 12, 2022 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Council members present: Joe Wessels, Mike Abbas, Judy Crawford, and Dan Scallon. Absent: Chuy Flores. Quorum present.
Crawford moved, Scallon seconded, to approve the January 12, 2022 Agenda as listed. Ayes-all. Motion carried.
Crawford moved, Scallon seconded, to approve the Consent Agenda by one motion: a) December 8, 2021 Regular Meeting Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: December 2021 Clerk Bank Reconciliation/Cash Report/Treasurer; December 2021 Clerk Budget; December 2021 Deputy Clerk Utility Billing Reconciliation; December 2021 Police; December 2021 Ambulance; December 2021 Fire; December 2021 Ackley Development; November 2021 People Service; and 4th Quarter Investment, 4th Quarter Deputy Clerk Ambulance Write off Report; 4th Quarter Prairie Bridges/Park Fest. Ayes-all. Motion carried. Clerk Dennis reported she received the 4th Quarter Airport Board of Trustees report late and they missed the deadline for the council packet.
Clerk Dennis informed council of her and Flores’ meeting on the rental price for the 6-yard dumpster. Flores suggested $220 rental and that included the dumping fee. Each additional dumping would be $220. Rental period would be the same as the 2-yard dumpster, which would be up to 30 days and up to 4 total dumpings. Flores also wanted to add the additional dumping fees for the reconstruction/remodeling price of $45 each dump. Wessels suggested $150 fee to include only household materials, level full. Wessels added an additional fee of $65 per ton if materials were going to be of reconstruction/remodeling. Rental would be for a max 2-week period. Each dumping would cost the $150, if additional dumps would need to happen in that 2-week period. Guidance given to Clerk Dennis to work up a resolution and bring back to council for approval.
Clerk Dennis informed council the owner of 501 9th Avenue is inquiring to a property tax exemption. Mayor Nuss informed council that he may be eligible for a tax exemption on the new windows, siding, and improvements that owner has done to property since moving it to its current location, according to our urban revitalization plan. Nuss informed council the assessor would need to come and inspect the property, as well.
Wessels inquired as to if there was a charge for MidAmerican Energy to come move/install poles for the Sanitary Sewer Project Phase II. Nuss informed there was no applicant charge for this work, per the letter. Clerk Dennis informed council she spoke to Todd Lewis about negotiating rates and Lewis will inquire and send Dennis an email. He did not believe MidAmerican did this. Abbas moved, Scallon seconded to approve the Clerk to sign the relocation proposal acceptance from MidAmerican Energy for the WWTP Sanitary Sewer Phase II Project. Ayes-all. Motion carried.
Clerk Dennis updated M. Fistler on the requested proposed changes from the Prairie Bridges Management Agreement. The City must go by the government processes of disposing of property so the City is unable to gift the park to their board, it would have to go through the bid process of disposing property and they would be able to bid, if the City ever decided to sell property. The Acts of God section would need to be a council decision. Dennis related she had spoken to the Water Superintendent about breaking down the cost of water and what that rate would be to bill just the cost of water to PB, what the City currently bills for water/sewer rates is the actual cost to produce, distribute, labor hours, bill, and maintain the infrastructure. Nuss further explained the cost relating to the infrastructure to maintain our plants. Clerk Dennis reached out to City Attorney about the inquiry of receiving gifted property to the Friends board or park. Property that comes in the hand of Friends of Prairie Bridges is to be used for furtherance of the park, so it means it becomes City’s property and not the Friend’s board. Fistler reports the board is willing to pay for the water service but doesn’t believe they should have to pay for sewer. Wessels inquired as to if the flow meter was in place, Fistler believed that it was. Wessels suggested he would propose billing for water per the water usage and a percentage of the water usage for billing of sewer service. While some of the flow in the North segment, goes to leach fields, some still goes to the sewer plant. Abbas concerned water flow still goes to the sewer plant for the city to treat. After further discussion, Fistler requested Clerk Dennis to email him the last few months of usage so he was able to take it back to the board with the costs. Tabled any action on agreement changes and utility billing until the March 2022 meeting.
Abbas moved, Crawford seconded to accept the bid from Linn’s Funeral Home in the amount of $1,000 for the sale of the 2 Ferno Cots and 2 Stryker Stair Pros. Ayes-all. Motion carried.
J. Frazier gave an update on the progress of the CDBG Façade Grant on 605 Main Street. Dennis had not received any further updates from Marty Wymore.
K. Meyer reported he had received 2 bids pertaining to the pool pump and one of the bidders was looking for some guidance on acceptance. Wessels moved, seconded by Abbas to accept proposal from Carrico Aquatic Resources in the amount of $58,500 for the pool pump/filter system to be budgeted out of Capital Projects-LOST fund for FY23. Ayes-all. Motion carried.
Discussion on budget items: ADC funding to be at $14,000, Library budget as proposed, with possible cuts during workshop, with expenses of $69,992 along with janitorial of $840 annual with revenue of $22,090., and Nuss and Crawford to meet with school about Cougars Den next week with 3 possible options-increasing rent, decreasing utilities, or school refinancing USDA loan and take over ownership of that loan.
Abbas moved, seconded by Wessels to set public hearing for proposed max levy for FYE June 30, 2023 to January 31, 2022 at 4:30 pm. to be held in the Ackley Council Chambers. Ayes-all. Motion carried.
Scallon moved, seconded by Wessels to set date for budget workshop to January 31, 2022 following the hearing. Ayes-all. Motion carried.
Nuss recapped the Splash Pad bids. Nuss stated he has met with Lee ad that there were a few items that the City could do a change order to eliminate like pool signage, site restoration, and pool safety equipment as well as some splash pad features and do them at a later date when more funds are raised. The City is unable to request those changes until after the bid is accepted and the contract has been signed. L. Gallentine reported there were some items that could be done by volunteers. The pool committee voiced concerns about rejecting the bids and waiting to take it out for rebid and it coming back in higher with the building material on the rise that if we could accept the bid and do the change order request to get it down to the funds that are currently available. Crawford inquired as to what the bottom dollar was that they could get too in order to accept the bid with the change order. Nuss informed roughly $310,000. A Gronewold reported she has sent donation request letters out as well as applied for a couple more grants. Lasagna supper fundraiser is planned for February. Gronewold along with T. Mennenga stated they would continue to raise funds until they have raised all funds for the splash pad features that would be initially change ordered out. Abbas moved, Scallon seconded to accept bid from Triple AAA Construction in the amount of $363,000 for the Splash Pad/Pool Project and to have the Mayor sign the contract. Ayes-all. Motion carried.
Scallon moved, Abbas seconded to approve beer/liquor license for Dollar General Store pending dram shop insurance. Ayes-all. Motion carried.
Wessels moved, seconded by Scallon to approve beer/liquor license for American Legion Post 252. Ayes-all. Motion carried.
Nuss informed council that Attorney Mike Smith would not accept an appointment. Nuss reports he will be looking into finding a new attorney for the city and requests any ideas. Nuss is attempting to get in touch with Erika Allen and Brian Miller. Clerk Dennis suggested contacting Kalli Adams, as well.
Crawford moved, seconded by Scallon to appoint Clerk Dennis to a 2-year term. Ayes-all. Motion carried.
Mayor appointed Abbas to the Hardin County Solid Waste Disposal Commission and Scallon as the alternate to the same. Crawford moved, seconded by Abbas to approve appointments by the Mayor. Ayes-3. Nays-Wessels. Motion carried. Wessels voiced concerned he has sat on that board for 4 years and will inquire to Hardin County if he can continue to sit on the executive board.
Crawford moved, Scallon seconded to pass Resolution 22-01 Designating the Ackley World Journal as the official newspaper for the City of Ackley for calendar year 2022. Roll call vote: Ayes-Abbas, Crawford, Scallon. Nays- Wessels Absent-Flores. Motion carried.
Crawford moved, seconded by Scallon to pass Resolution 22-02 Setting vehicle mileage reimbursement rate for calendar year 2022. Roll call vote: Ayes- Crawford, Scallon, Abbas. Nays- Wessels. Absent- Flores. Motion carried.
Crawford moved, seconded by Abbas to pass Resolution 22-03 Authorizing entering in to an agreement for surface transportation block grant program federal-aid swap project-North Butler Street. Roll call vote: Ayes-Scallon, Wessels, Abbas, Crawford. Absent-Flores. Motion carried.
Scallon moved, seconded by Abbas to approve payment to Access Systems in the amount of $4,462.84 for the City Hall printer. Ayes-all. Motion carried.
Lee Gallentine from CGA updated council on building permits. Dennis updated council on information from Marty Wymore regarding the grant timeline. Clerk Dennis given guidance from Council to let Marty Wymore to go ahead and resubmit application for CDBG grant for the Sanitary Sewer Phase II project. Don Moore will need to request an extension for completion. Council gave Moore permission to proceed with the equalization basin plans with a completion in FY23.
Public Works reports the department has cleaned storm intakes, cleaned up the downed trees, and is gearing up for snow.
Clerk reports she is still working on getting all the numbers inputted for the budget and is awaiting the revenues from the police department.
Mayor Nuss informed council that he and Chief Miller had a meeting with Sheriff McDaniel last week. Miller has not received any new applicants, thus far. All area departments are struggling to get applicants.
Scallon moved, Abbas seconded to adjourn at 8:48 p.m. Ayes-all. Motion carried.
_______________________________________
Michael Nuss, Mayor
ATTEST: __________________________________________________
Malena Dennis, City Clerk
ACCESS SYSTEMS
RICOH IM C530FB PRINTER/IT SUPPORT
5343.05
ACKLEY PUBLIC LIBRARY
POSTAGE/PETTY CASH
6.93
ACKLEY PUBLISHING CO INC
DRIVER REPORTS
38.67
AIRGAS NORTH CENTRAL
CYLINDER RENTAL
429.61
AMAZON
PAPER CUTTER REFILL/BOOKS/MAGNETS
345.27
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
2145.50
BOOK LOOK
BOOKS
713.57
BOUND TREE MEDICAL LLC
GLOVES/MASKS/NASAL TUBING/BAND
429.02
BROWN SUPPLY CO. INC.
GUTTER BROOM FOR SWEEPER
357.50
CAPITAL SANITARY SUPPLY
TOILET PAPER
140.06
CARDMEMBER SERVICE
POSTAGEMACHINE/WHEN I WORK/BOOK
678.84
CASEYS GENERAL STORES
FUEL
57.85
CENTURYLINK
PHONES/FAX
377.38
CGA
SAN SEWER-2/N BUTLER ST/SPLASH PAD
12752.21
CLEAR THE CHAOS CLEANING
12/8/21 AND 12/22/21 CLEANING
250.00
CRAIG & SMITH
209 10TH AVE WATER SERVICE
105.00
DOLLAR GENERAL
CANDYCANES/CRAFTS
15.50
EBS
HEALTH INSURANC
4431.18
FEDERAL W/H
FED/FICA TAX
4184.81
FOLLETT SCHOOL SOLUTIONS
1 YR SERVICE RENEWAL
922.19
FRANKLIN COUNTY AUDITOR
ELECTION
300.43
GRIT
MAGAZINE
18.95
HARDIN COUNTY OFFICE SUPP
3-2 PK GLUE STICKS
4.79
HARDIN COUNTY SHERIFF
CONTRACT LAW ENFORCEMENT
3144.90
HARDIN COUNTY SOLID WASTE
DECEMBER LANDFILL
1689.05
HARLAND TECHNOLOGY SERVIC
441.67
HEART OF IOWA
847-2222 COMMUNICATIONS
59.24
HH CONSTRUCTION
1204 BUTLER CULVERT REPAIR/POLARIS
2135.00
INNOVATIVE AG SERVICES CO
GAS/FUEL
1341.66
IOWA FALLS EMS
TIER, PARAMEDIC INTERCEPT
1250.00
IOWA FALLS GLASS
FRONT DOOR OPENER
1800.00
IOWA PARK & RECREATION AS
CPO CEU WORKSHOP/K MEYER
165.00
IOWA PRISON INDUSTRIES
SHUT OFF DOOR HANGS/DELINQ NOTIC
260.92
IOWA STATE UNIVERSITY
CLERK INSTITUTE-DENNIS
240.00
IOWA WORKFORCE DEVELOPMEN
4TH QTR UNEMPLOYMENT
41.79
IPERS
IPERS - REGULAR
4751.62
MEDIACOM
PHONE/FAX/INTERNET
137.59
MIDAMERICAN ENERGY COMPAN
ELECTRIC
5144.88
MORT'S WATER COMPANY
RE-ROUTE SUMP PUMP/17TH MAIN REP
2998.21
MUNICIPAL EMERGENCY SERVI
2 THERMAL SIGHT IMAGERS
3290.00
NAPA AUTO PARTS
LIGHT BULB/STARTER/OIL/JACK
560.30
NUCARA PHARMACY
EPI REFILL
300.00
OTTER CREEK FARMS INC.
AIRPORT LEASE
750.00
P.C.C.
AMBULANCE BILLING FEES
712.73
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
14635.00
POSTMASTER
UTILITY BILL POSTAGE
275.00
SALES TAX/LOST
SALES TAX PAYMENT
596.00
SHIELD PEST CONTROL
MONTHLY SERVICES
30.00
STATE WITHHOLDING
STATE TAXES
1065.00
TIMES-CITIZEN CO.
12/8/21 MINUTES
270.92
UMB BANK
2014A/2016A GO BOND
500.00
USDA RF
MONTHLY PAYMENT
1151.00
VERIZON
2 CELL/1 JETPACK
396.12
WAL-MART COMMUNITY
PLATES/CREAMER/OPENHOUSE
41.23
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
2060.00
WILLIAMS EXCAVATION LLC
4TH/5TH AVE/HARDIN ST-JETVACD
1750.00
DEPOSIT REFUNDS
REFUND DATE 12/22/2021
156.78
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
15495.18
CLAIMS TOTAL
103685.10
EXPENSES BY FUND
GENERAL FUND
42695.66
LIBRARY RESERVE FUND
2810.00
TREE RESERVES FUND
2.65
ROAD USE TAX FUND
12059.77
EMPLOYEE BENEFIT FUND
34.88
DEBT SERVICE FUND
500.00
CAP PROJ - SPLASH PAD FUND
177.76
CAP PROJ-GO BOND 2020A FUND
3077.21
WATER FUND
13261.13
WATER DEPOSITS FUND
156.78
SEWER FUND
9471.38
CAP SEWER IMPROVEMENTS FUND
11262.55
GARBAGE FUND
4475.66
STORM WATER FUND
3699.67
TOTAL
103685.10
REVENUE
GENERAL
63951.73
LIBRARY RESERVE TOTAL
1224.74
FIRE TRUCK/EQUIP
7691.85
ROAD USE TAX
15922.46
EMPLOYEE BENEFIT TOTAL
10984.42
EMERGENCY FUND
762.28
LOST TOTAL
17276.82
LOST- DEBT SERV
4319.21
TIF TOTAL
7497.49
DEBT SERVICE TOTAL
15845.34
CAP PROJECTS - LOST
4319.20
CEMETERY PERPETUAL CARE
60.00
WATER
36298.11
WATER DEPOSITS
785.00
SEWER TOTAL
53237.89
SEWER - SINKING
16306.67
SEWER - RESERVES
27414.86
GARBAGE
13401.12
STORM SEWER
14613.80
TOTAL
311912.99