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REGULAR MEETING MINUTES | June 12, 2024

 REGULAR MEETING

 June 12, 2024

 

ACKLEY CITY COUNCIL met in regular session June 12, 2024 in the Ackley Council Chambers with Mayor Michael Nuss presiding.  The meeting was called to order at 6:00 pm.  Council members present: Dan Scallon, Chuy Flores, Maliah Roelfs, Mike Abbas, Judy Crawford. Quorum present.

Scallon moved, Abbas seconded to approve the June 12, 2024 agenda. Ayes-all. Motion carried.

Scallon moved, Flores seconded, to approve the Consent Agenda by one motion: a) May 8, 2024 Regular Minutes and May 29, 2024 Special Minutes, as written.  b) Bills approval, as listed.  c) Place Reports on file:  May 2024 Clerk Bank Reconciliation/Cash Report/Treasurer; May 2024 Clerk Budget; May 2024 Deputy Clerk Utility Billing Reconciliation; May 2024 Ambulance; May 2024 Fire, May 2024 PeopleService; May 2024 Ackley Development; May 2024 Deputy Clerk Nuisance. Ayes-all. Motion carried.

Scallon moved, Roelfs seconded to open the public hearing for the first reading of proposed Ordinance No. 525 Amending the Code of Ordinance of the City of Ackley by Adding a New Chapter on Demolition of Buildings at 6:02 pm. Ayes-all. Motion carried.

No comments or concerns were made or received.

Abbas moved, Scallon seconded to close the public hearing for the first reading of proposed Ordinance No. 525 Amending the Code of Ordinance of the City of Ackley by Adding a New Chapter on Demolition of Buildings at 6:02 pm. Ayes-all. Motion carried.

Abbas moved, Roelfs seconded to approve the first reading of proposed Ordinance No. 525 Amending the Code of Ordinance of the City of Ackley by Adding a New Chapter on Demolition of Buildings. Roll call vote: Ayes-Flores, Roelfs, Abbas, Crawford, and Scallon. Motion carried.   

Roelfs moved, Scallon seconded to waive the second and third reading of the proposed Ordinance No. 525 Amending the Code of Ordinance of the City of Ackley by Adding a New Chapter on Demolition of Buildings. Roll call vote: Ayes-Roelfs, Abbas, Crawford, Scallon, and Flores. Motion carried.   

Roelfs moved, Flores seconded to adopt Ordinance No. 525 Amending the Code of Ordinance of the City of Ackley by Adding a New Chapter on Demolition of Buildings. Roll call vote: Ayes-Abbas, Crawford, Scallon, Flores, and Roelfs. Motion carried.   

Crawford moved, Roelfs seconded to approve the updated demolition application permit. Roll call vote: Ayes-Crawford, Scallon, Flores, Roelfs, and Abbas. Motion carried.   

Clerk Dennis presented the email from S. Schroeder, City Attorney, along with the proposed 28E agreement and the 2016 agreement for Prairie Bridges. Council to review all documents and email and discuss at next council meeting.  

 

No update regarding Ambulance building updates nor Ambulance plat of survey.

Michael Janssen, member of a task force for possible improvements for AGWSR CSD, presented a few of the force’s ideas. One being a possible new track. The idea was to move the bleachers and concession stand. 5th Avenue would possibly need to be vacated from State Street to Butler Street. L. Gallentine, CGA Consultants, informed Councl of the infrastructure that is on 5th Avenue. Janssen informed Council he would be in touch, if more serious conversations needed to be had.

Flores discussed the nuisance violation fees. Flores would like to see the current fees doubled. Tabled until July meeting.

Nuss presented the negotiation team’s proposal on the Eldora-Ackley EMS merger agreement which included a 2 year agreement with a 60 notice for termination and an opportunity for agreeable language/terms, Ackley paying a contractual fee of $25,000 annually to the City of Eldora, as long as the agreement is in place, City of Eldora leasing 1 rig with a year to year renewal with Eldora paying the expenses on that rig, one crew in Ackley 3 days a week as the current agreement states, and the Advisory Board remains with the exception that the Board will not have a say in the expense purchases. Nuss informed Council that the City of Eldora has passed the proposal at their meeting earlier this week. Crawford moved, Roelfs seconded to approve the counter proposal. Ayes-all. Motion carried. Schroeder to draw up the new agreement/lease for final approval. Nuss informed Council there would need to be a special meeting for the passage of the resolution to enter into the new agreed upon agreement/lease.

Crawford updated Council on gathered information regarding the disposing of the Ackley Police cars. Crawford suggested that the cars be sold with the equipment in them, as installed. City of Independence is no longer interested in purchasing one of the cars. Crawford suggested posting the cars on gov deals, Police One, League of Cities, and a page that is for police chiefs/departments.  K. Meyer, Public Works Supervisor, to take pictures of the cars and get those to Crawford. Dennis to get VINs and information to Crawford. Crawford to work on an ad to sell car. Dennis reminded Crawford to be sure to add, “City may reject any and all bids”.

Dennis requested Council approval to terminate the Police Department’s cell phones/jet packs as it is a cost of $215/month. Scallon moved, Roelfs seconded to allow City Clerk to terminate Verizon cell phones/jetpacks for the APD numbers. Ayes-all. Motion carried.

Abbas moved, Crawford seconded to approve Oakwood Cemetery by-laws. Ayes-all. Motion carried.

Abbas moved, Roelfs seconded to approve Ackley Municipal Pool Facility Safety Checklist. Ayes-all. Motion carried.

Scallon moved, Roelfs seconded to approve beer/liquor licenses for Ackley Recreation Club and Friends of Prairie Bridges Park. Ayes-all. Motion carried.

Scallon moved, Roelfs seconded to approve cigarette permits for Casey’s General Store #1921 and Dollar General Store #18911. Ayes-all. Motion carried.

Abbas moved, Scallon seconded to approve the following appointments: Lynn Arends, Jane Bangassar, and Nan Bartling (non-voting member) to Historic Preservation Commission with terms expiring 7/9/27. Ayes-all. Motion carried.

Abbas moved, Scallon seconded to approve Resolution 24-21 Designating Depositories. Roll call vote: Ayes-Scallon, Flores, Roelfs, Abbas, Crawford. Motion carried.   

Crawford moved, Scallon seconded to approve Resolution 24-22 Temporarily Closing Parking Spots South/North of Victory Park on Designated Nights. Roll call vote: Ayes-Flores, Roelfs, Abbas, Crawford, Scallon. Motion carried.   

Scallon moved, Abbas seconded to approve payment to Region 6 Resource Partners in the amount of $2,625 for CDBG General Admin Service for Sanitary Sewer Phase II Project.  Ayes-all. Motion carried.

Crawford moved, Scallon seconded to approve payment to Office of Auditor of State in the amount of $8,399.27 for FY23 Annual Exam.  Ayes-all. Motion carried.

M. White, PeopleService Water Superintendent, pump #2 at the WWTP has ground out. Electric Pump has taken the pump to look into. White updated Council on the lift station pumps and how long it took each to get back to normal. EQ basin was full from the rainfall in May.

L. Gallentine, updated Council on the EQ basin. Crawford moved, Scallon seconded to approve Pay Application 6/final pay request in the amount of $14,065 to Woodruff Construction. Ayes-all. Motion carried. Project is complete. Construction has been slow on the Sanitary Sewer Phase II project. There is training for White on June 26, 2024. Some seeding will need to be re-done due to the rain runoff.  Scallon moved, Abbas seconded to approve Pay Application 13 in the amount of $30,875 to Boomerang Corp for Sanitary Sewer Phase II project. Ayes-all. Motion carried. Scallon moved, Roelfs seconded to approve Change Order No 1 on the Hardin Street Storm Sewer Project in the amount of $18,120 for the Addition of Post Office Storm repair. Ayes-all. Motion carried. Gallentine, Dennis, AAA Construction, and the bonding company have a phone conference regarding the splash pad project. The 5th Avenue pocket wetland is to be done before the end of the fiscal year for budgeting purposes.

Meyer, Public Works Department, informed Council that the pool is up and running. Department is catching up from the storm debris.

Dennis reminded council of summer clerk academy June 19-21, 2024, inquired if Council/Mayor had any questions on annual exam results, and discussed the Purchase Policy and its requirements.

Abbas suggested selling one ambulance due to inability to staff two rigs and one not being used. Crawford agreed. Abbas inquired as to an update on 301 Mitchell St. Dennis informed Council she did see the owners working on it one day last week or the week prior.

Abbas moved, Roelfs seconded to adjourn at 7:18 pm. Ayes-all. Motion carried.

 

___________________________

Michael Nuss, Mayor

 

ATTEST:

 

 ____________________________

Malena Dennis, City Clerk

 

ACCESS SYSTEMS

TECHCIAL SUPPORT/BACKUP

576.04

ACKLEY FIRE DEPARTMENT

FIREWORKS

1000.00

AFFORDABLE TREE SERVICE

1004 PARK/701 7TH AVE/POOL (4)

6350.00

AMERICAN SOCIETY OF COMP/

ANNUAL LICENSE FEE

439.83

BETTER HOMES & GARDENS MA

1 YR MAGAZINE

25.68

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

578.71

BOOMERANG CORP

SANITARY SEWER IMPROVEMENT-2

30875.00

BRANDT SEED

LAWN SEED/WATER MAIN REPAIRS

68.75

BRUENING ROCK PRODUCTS

PEA GRAVEL/PARK

328.70

CAPITAL ONE

HDMI CABLE/CONVERTER/USB PORT

58.12

CARDMEMBER SERVICE

WIX WEBPAGE/DVD/HDMI CORD/FOLDERS                     

2231.13

CARRICO AQUATIC RESOURCES

CHLORINATOR SOLENOID/STENNER TUBE          

487.35

CENTURYLINK

PHONES/FAX

405.55

CGA

SAN SEWR PHASE II/EQ BASIN/HARDIN ST/5TH A

29311.51

CLEAR THE CHAOS CLEANING

5/22/24 CLEANING

150.00

CLEMONS, MARJEAN

FRANKLIN CO LIB/DIRECTOR MTGS           

69.94

DEMCO

BOOK LABELS/JACKETS/PROTECTORS

146.80

DENNIS, MALENA

MILEAGE PEOPLES SAVINGS BANK

8.04

DEPOSIT REFUNDS

SIKORAS CONSTRUCTION/M&M HOMES

125.43

DOLLAR GENERAL

BATTERIES

22.50

EBS

HEALTH INSURANC

4770.61

FEDERAL W/H

FED/FICA TAX

3941.34

FINE LINE BROTHERS

922 2ND AVE (4)

3148.00

GLOBE LIFE LIBERTY NATION

GLOBE PRETAX

217.82

GREEN BELT BANK & TRUST

2020A GO BOND

226320.01

HARDIN COUNTY RECORDER

UTV TITLING

32.00

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

MAY LANDFILL FEES

2184.60

HEART OF IOWA

847-2222 COMMUNICATIONS

64.50

INGRAM LIBRARY SERVICES

BOOKS/SHIPPING

668.50

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1309.33

IOWA FINANCE AUTHORITY

2018/2022 SEWER REVENUE SRF

340805.17

IOWA LEAGUE OF CITIES

MAYOR ASSOC DUES 2024

30.00

IPERS

IPERS - REGULAR

4213.88

MCDOWELL & SONS INC.

CITYWIDE CLEANUP

2071.10

MEDIACOM

PHONE/INTERNET/FAX

346.29

MID IOWA AUTO PARTS, LLC

ELECTRICAL TAPE

14.58

MIDAMERICAN ENERGY COMPAN

ELECTRIC

4631.95

MIDWEST TAPE, LLC

DIGITAL MEDIA SERVICE

1500.00

OFFICE OF AUDITOR OF STAT

ANNUAL EXAM/FILING FEE FY23

8399.27

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

13809.24

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

16533.00

POSTMASTER

UTIILITY BILL POSTAGE

361.46

RADIO COMMUNICATIONS CO

RADIO/CABLE/ANTENNA/CABLE/CONN

453.68

REGION 6 PLANNING COMMISS

CDBG GENERAL ADMIN SVC/PH II

2625.00

SALES TAX/LOST

SALES TAX PAYMENT

888.69

SCALLON'S LAWN CARE

3RD AVE EXTENSION

1550.00

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STATE WITHHOLDING

STATE TAXES

677.43

TIMES-CITIZEN CO.

PUBLIC HEARING/ORDINANCE 525/MINS    

571.08

TRASH STICKERS

5000 TRASH TAGS

375.00

UMB BANK

2014A/2014A GO BOND

67275.00

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

2 PHONES/2 JETPACKS/PHONE/MODEM

432.38

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2310.32

WOODRUFF CONSTRUCTION

EQUALIZATION BASIN RELINING

14065.00

 

CLAIMS TOTAL

804181.21





EXPENSES BY FUND


 

GENERAL FUND

39629.56

 

LIBRARY RESERVE FUND

75.23

 

ROAD USE TAX FUND

22665.37

 

DEBT SERVICE FUND

293595.01

 

CAP PROJ - SPLASH PAD FUND

14.18

 

CAP PROJ-GO BOND 2020A FUND

1584.37

 

WATER FUND

12164.35

 

WATER DEPOSITS FUND

85.95

 

SEWER FUND

24604.78

 

SEWER - SINKING FUND

340805.17

 

CAP SEWER IMPROVEMENTS FUND

52146.40

 

GARBAGE FUND

6330.64

 

STORM WATER FUND

10480.20


TOTAL

804181.21





REVENUE



GENERAL

86541.73


LIBRARY RESERVE TOTAL

800.00


FIRE TRUCK/EQUIP

16499.32


ROAD USE TAX

18209.54


EMPLOYEE BENEFIT TOTAL

4698.99


EMERGENCY FUND

358.05


LOST TOTAL

19996.14


LOST - DEBT SERVICE TOTAL

4999.04


TIF TOTAL

4970.10


DEBT SERVICE TOTAL

7929.30


CAPITAL PROJECTS - LOST TOTAL

4999.03


WATER

47867.83


WATER DEPOSITS

900.00


SEWER TOTAL

72263.53


SEWER - SINKING

35036.00


GARBAGE

14375.54


STORM SEWER

16654.11


TOTAL

357098.25




 

 

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