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REGULAR MEETING MINUTES | November 08, 2023

REGULAR MEETING

November 8, 2023


ACKLEY CITY COUNCIL met in regular session November 8, 2023 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 pm. Council members present: Judy Crawford, Dan Scallon, Chuy Flores, Joe Wessels, and Mike Abbas. Quorum present.

Scallon moved, Flores seconded to approve the November 8, 2023 agenda, as listed. Ayes-all. Motion carried.

Crawford moved, Abbas seconded, to approve the Consent Agenda by one motion: a) October 13, 2023 Regular Minutes and October 17, 2023 Special Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: October 2023 Clerk Bank Reconciliation/Cash Report/Treasurer; October 2023 Clerk Budget; October 2023 Deputy Clerk Utility Billing Reconciliation; October 2023 Ambulance; October 2023 Fire, and October 2023 Ackley Development. Ayes-all. Motion carried.

Clerk Dennis spoke with M. Fistler from Prairie Bridges about 28E agreement. The Park Board approved the agreement at this month’s meeting. Fistler sent the agreement back to T. Nederhoff for final approval and the City should have the agreement for review at December meeting.

S. Davis, Eldora-Ackley EMS Director, presented Dennis with the floor plan of the expectations of the building. Dennis presented those to council. Dennis reported the remaining funds available for the ambulance building is $335,007 from the 2020A GO Bond.

Preliminary budget discussions included employee wages, department reserve accounts, emergency management, water, storm sewer, animal control, police department, Cougar’s Den, public works, demos, community celebration, and Prairie Bridges. While discussing wages, M. Clemons, Library Director, addressed Council. Dennis reminded Council the importance of knowing what to budget for wages as that part of the budgeting takes quite a bit of work across many different areas of the budget. Council instructed Dennis to use a 5% increase on wages to begin budgeting amongst all departments that labor is accounted for. Council instructed Dennis to increase Cougar Den rent by $200 a month so the City is not taking a loss, per guidance from the USDA. Ground Penetrating Radar was discussed.

Mayor Nuss updated Council on the offer by J. Forgy, to sell a piece of the adjoining parcel to the ambulance shed. The City would be responsible for all fees incurred in the splitting of the parcel to include surveying, deed, recording, and etc. The parcel being sold to the City would be 15 foot south to the back alley, 20 foot north to Main Street, and 15 feet to the west of the ambulance shed. Surveying estimate from L. Gallentine is $700. This parcel would be intended to be used for the generator that is needed in the remodel and for personnel parking. Abbas moved, Crawford seconded to purchase the triangular parcel for $10,000. Ayes-all. Motion carried. The fees and parcel purchase would be spent from the 2020A GO Bond.

Wessels moved, Abbas seconded to approve Dennis to re-invest CD#45314 in the amount of $12,000 to GNB Bank for a term of 12 months at 5.30%. Ayes-all. Motion carried.

Parking on the 900 block of 2nd Avenue was discussed. Council requested Dennis to work on an ordinance change to include no parking from the current no parking sign closest to Grundy Street to Hardin Street curb on the south side of the block. Dennis will present draft at December meeting.

No update from S. Schroeder, City Attorney, regarding 3rd Avenue extension and street gradings.

Ackley Police Department outside door was discussed. Wessels presented 2 bids, one from Menard’s and one from Iowa Falls Glass. Crawford would like to see a steel frame for the door be a part of the bid process. The replacement basement windows were discussed as that was budgeted for from the 2020A GO Bond. L. Gallentine, CGA Consultants, suggested to do glass block windows for the basement. Due to the bids not being comparable, Council requested bid letters be sent to Iowa Falls Glass and Z & Z Glass to do the door and the basement windows.

Due to the 1.5-2-inch meter reading issues, Abbas moved, Wessels seconded to approve additional payment of $593.87 for a period of 23 months and waiving the late/shut off fees during said time as long as current monthly bill is paid timely for account 484990003. Ayes-all. Motion carried.

Mason/Alicia Lindaman presented a request to the Council for chickens at their property. Dennis reminded Council on prior Council decisions made for 2 other requests, along with sharing the ordinance on livestock. Lindaman reported no roosters were requested and does have a coop for the chickens, as well as a fenced in back yard. Landman currently have 2 dogs and 1 bunny. Scallon moved, Wessels seconded to approve request of livestock with a max of 8 chickens. Ayes-all. Motion carried.

Abbas moved, Flores seconded to set public hearing date for CDBG Status of Funds for 605 Main Street façade grant to December 13, 2023 at 7 pm in the Ackley Council Chambers. Ayes-all. Motion carried.

Wessels moved, Scallon seconded to approve Mayoral reappointments as follows: Steve Scallon to Planning & Zoning Commission term expiring 12/31/28, Bo Schipper to Board of Adjustments term expiring 12/31/28, Mike Abbas to Ambulance Service Board of Trustees term expiring 12/31/29, Jane Schlampp to Ambulance Service Board of Trustees term expiring 12/31/29, John Muller to Tree Board term expiring 12/31/26, and Marilyn Abbas to Cemetery Board of Trustees term expiring 12/31/28. Ayes-all. Motion carried.

Wessels moved, Abbas seconded to pass Resolution 23-37 Approving the Annual Financial Report for Fiscal Year Ending June 30, 2023. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, and Crawford. Motion carried.

Scallon moved, Crawford seconded to pass Resolution 23-39 Setting Wages for Jessica Toomsen. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, and Scallon. Motion carried.

Crawford moved, Wessels seconded to pass Resolution 23-40 Approving the 2023 TIF Certifications. Roll call vote: Ayes-Wessels, Abbas, Crawford, Scallon, and Flores. Motion carried.

Scallon moved, Wessels seconded to pass Resolution 23-41 Approving Bad Debt Write Off. Roll call vote: Ayes-Abbas, Crawford, Scallon, Flores, and Wessels. Motion carried.

Scallon moved, Crawford seconded to approve payment to gWorks in the amount of $6.471 for annual license fee for SimpleCity Accounting Software. Ayes-all. Motion carried.

Crawford moved, Abbas seconded to approve payment to Hardin County Engineer’s Office in the amount of $4,907.50 for sand/salt mix. Ayes-all. Motion carried.

C. Ubben, PeopleService, addressed Council regarding prohibited sanitary sewer discharge at 405 Sherman Ave. The City has jetted this line, jetted that zone, and recently had another jetting bill for this particular sanitary sewer. There is discharge happening that is causing the sewer main to backup. There was no televising done to know exactly what the substance is that is continually backing up. Dennis reminded Council of a previous issue with another business and what the requirement was of that particular business. Guidance requested on violation letter. Gallentine believes there should be a pretreatment agreement that was required by the DNR. Ubben to inquire to the DNR as the City does not have record of that agreement. Council requested Dennis hold off on violation letter until PeopleService finds out if there is a pretreatment agreement in place. Follow up in December meeting. The water tower was overflowing on Tuesday as the transducer was not reading correctly. This is now fixed. Abbas reported that the band clamp on Lincoln Avenue is still leaking. Guidance to repair/replace a portion of the Lincoln Avenue main and a shut off valve get installed. This will be a part of the emergency main repair as Lincoln Avenue is still open and the problem continues. A new valve is needed at Butler St/5th Avenue as it is leaking. Ubben informed the City that his last day will be November 17, 2023.

Gallentine, CGA, updated council on the punch list for the EQ basin. Wessels moved, Scallon seconded to approve Pay Application 6 in the amount of $224,312.77 to Boomerang Corp for Sanitary Sewer Phase II project. Ayes-all. Motion carried. Gallentine and J. Sweeney, from CGA Consultants, presented Change Orders for the Sanitary Sewer Project Phase II. The change orders are contingent on Iowa DNR approval. Wessels moved, Abbas seconded to approve Change Order 2, Time Extension. Ayes-all. Motion carried. The time extension was only for the generator and blowers due to the back log of receiving them. Scallon moved, Wessels seconded to approve Change Order 3, Drainage Tile Relocate, increase of $24,880.75. Ayes-all. Motion carried. Wessels moved, Scallon seconded to approve Change Order 4, BIL Signage, increase of $1,575.79. Ayes-all. Motion carried. Wessels moved, Abbas seconded to approve Change Order 5, Flow Diverter, increase of $2,956.67. Ayes-all. Motion carried. Adding this diverter will give the City better treatment. Sweeney recommended the City approve. Scallon moved, Crawford seconded to approve Change Order 6, Generator Option 2, increase of $66,416.08. Ayes-all. Motion carried. This price increase includes the electric reconfiguration and a new panel for the generator. This order will eliminate having 2 generators on site. Possibility to move current generator to the 5th Avenue lift station. Abbas moved, Wessels seconded to refuse Change Order 7, Flow Meter. Ayes-all. Motion carried. Change Order 7 was a request to put a sensor in the flow meter. Per Sweeney, this is clearly stated in the bid documents.

K. Meyer, public works, has winterized all the City buildings, the new slide for the splash pad has arrived, and department is finishing up street sweeping next week.

Dennis inquired to the council about Former Chief Frick’s request to purchase B. Valverde’s uniforms. City of Sumner is willing to pay the City of Ackley 80% of the purchase price, due to uniforms being used. Council okayed the sale. Dennis inquired as to where Former Chief Miller’s bullet proof vest is located, as the City paid close to $500 and that is City property. Dennis will be out of the office for a budget workshop on November 16, 2023. Dennis will be working on the budget amendment for this fiscal year.

Nuss reminded Council of the special meeting with the school on November 13, 2023 at 7 pm. Ackley Library and American Legion received grants from the Ackley Community Foundation. The League of Cities is offering MLA classes if any council is interested. Nuss has been named Vice Chair of the Hardin County Emergency Management Board. Nuss thanked all personnel and departments for their work during the last week with the water main repairs and gas line leak.

Scallon moved, Wessels seconded to adjourn at 9:53 pm. Ayes-all. Motion carried.


_______________________________________

Michael Nuss, Mayor

ATTEST:


____________________________

Malena Dennis, City Clerk


ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP

559.80

ACKLEY PUBLIC LIBRARY

REIMBURSE PETTY CASH/POSTAGE

9.57

ACKLEY PUBLISHING CO INC

DELINQUENT NOTICES/WINDOW ENVELOPES

302.59

AMERICAN LEGION EMBLEM SA

CEMETERY FLAG/SHIPPING

24.90

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

373.68

BOOMERANG CORP

SANITARY SEWER IMPROVEMENT-2

224312.77

CAPITAL ONE

COFFEE/PAPERTOWELS/TEA

19.96

CARDMEMBER SERVICE

COPY PAPER/UB POSTAGE/PESTICIDE CERT

603.50

CENTER POINT LARGE PRINT

CHRISTIAN LEVEL I SERIES

560.88

CENTRAL IOWA DISTRIBUTING

ICE MELT/FREIGHT

579.00

CENTURYLINK

PHONES/FAX/INTERNET

405.60

CGA

SAN SEWR PHASE II/EQ BASIN/N BUTLER ST

33303.45

CLEAR THE CHAOS CLEANING

10/26/23 CLEANING

150.00

COLLECTION SERVICES CENTR

CHILD SUPPORT

150.00

COUNTRY LIVING

MAGAZINE

32.07

COUNTRY SAMPLER

1 YR MAGAZINE

21.40

DENNIS, MALENA

MILEAGE/MEAL REIMBURSEMENT

340.14

DEPOSIT REFUNDS

REFUND WATER DEPOSITS

346.15

EBS

HEALTH INSURANC

4778.04

FEDERAL W/H

FED/FICA TAX

5481.76

GRIT

MAGAZINE

19.95

GWORKS

2024 SIMPLECITY LICENSE FEE

6471.00

HARDIN COUNTY ENGINEER

SAND & SALT MIX 75.5 TON

4907.50

HARDIN COUNTY OFFICE SUPP

WHITE TABS (2)

21.56

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

OCTOBER LANDFILL FEES

1440.45

HEART OF IOWA

847-2222 COMMUNICATIONS

64.50

IBELING INSURANCE SERVICE

FY23 AUDIT

1133.31

INGRAM LIBRARY SERVICES

BOOKS/SHIPPING

680.81

INNOVATIVE AG SERVICES CO

GAS/DIESEL

2296.65

IOWA DEPT OF REVENUE

GARNISHMENT

90.00

IPERS

IPERS - REGULAR

3893.14

JOHN DEERE FINANCIAL

PUZZLES

28.88

KEN'S REPAIR

4 CYCLE OIL/GAS MIXTURE

382.14

M&G TIRE SERVICE

TIRES/LABOR/AC REPAIR

1749.63

MEDIACOM

PHONE/FAX/INTERENT

175.56

MID IOWA AUTO PARTS, LLC

WAX/OIL/FUEL FILTER

176.93

MIDAMERICAN ENERGY COMPAN

ELECTRIC

5059.13

MORT'S WATER COMPANY

SEWER MAIN PLUGGED/405 SHERMAN

2416.00

P.C.C.

AMBULANCE BILLING FEES

625.15

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

21191.44

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

16533.00

POP UP SMOKE SHOP

RETURNED PEDDLER/CIGARETTE PERMIT

156.25

POSTMASTER

UTILITY BILL POSTAGE

340.00

SALES TAX/LOST

SALES TAX PAYMENT

1669.72

STATE WITHHOLDING

STATE TAXES

613.84

TASTE OF HOME

2 YR MAGAZINE

14.00

TIMES-CITIZEN CO.

AFR/MINUTES/AWJ

432.67

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

CELL PHONES/JET PACKS/MODEM

352.94

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

1660.10

WESTRUM LEAK DETECTION IN

WATER LEAK BUTLER ST/PARK AVE.

890.00

CLAIMS TOTAL

352137.41

EXPENSES BY FUND

GENERAL FUND

37348.41

LIBRARY RESERVE FUND

648.30

ROAD USE TAX FUND

19421.10

EMPLOYEE BENEFIT FUND

634.09

CAP PROJ-GO BOND 2020A FUND

2160.50

WATER FUND

13943.41

WATER DEPOSITS FUND

298.29

SEWER FUND

15883.75

CAP SEWER IMPROVEMENTS FUND

248699.72

GARBAGE FUND

6643.35

STORM WATER FUND

6456.49

TOTAL

352137.41

REVENUE

GENERAL

191134.46

LIBRARY RESERVE

1602.66

FIRE TRUCK/EQUIP

500.04

TREE RESERVE TOTALS

1155.00

ROAD USE TAX

17952.09

EMPLOYEE BENEFIT TOTAL

57863.69

EMERGENCY FUND

3848.78

LOST TOTAL

18613.87

LOST - DEBT SERVICE TOTAL

4653.47

TIF TOTAL

27034.31

DEBT SERVICE TOTAL

80734.33

CAPITAL PROJECTS - LOST TOTAL

4653.47

WATER

53792.17

WATER DEPOSITS

750.00

SEWER TOTAL

65026.48

SEWER - SINKING

16345.00

SEWER - RESERVES/SURPLUS

35915.32

CAP SEWER IMPROVEMENTS TOTAL

248483.23

GARBAGE

13590.42

STORM SEWER

16575.41

TOTAL

860224.20





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